Many small businesses keep sales in one place, invoices in a word processor, stock in a notebook and payroll in a spreadsheet only one person understands. NETICS brings them into the same console as your customers and orders, under Business > ERP Route: Finance, Invoice template, Inventory, Procurement, People, Payroll and Accounts.
The ERP was built in phases from September. On 8 October payroll learned to pay on any day of the month, and invoices gained room for a full contract. Here is a tour of what is there and which plan each part needs.
Finance: invoices, payments, expenses, suppliers
Finance is on every plan, with tabs for Overview, Invoices, Payments, Expenses and Suppliers.
- Overview shows money in, money out and the net for the month, what customers owe you and how many invoices are overdue. "Who owes you" groups unpaid invoices by how late they are, and "VAT this month" is a guide for your accountant, not a filing.
- Invoices are numbered INV-0001, INV-0002 and so on, never reused. Send invoice emails the customer a link to view, print and pay; Mark as sent covers an invoice handed over in person or shared on WhatsApp. Part paid and Overdue are worked out from payments and the due date, so a status is never stale.
- Record payment takes transfer, cash, POS, card, online, cheque or other, including part payments. Void keeps the number and your reason on record.
- Expenses carry a category, an optional supplier and a receipt. Suppliers shows what you have spent with each one.
Press Invoice on an order, an accepted quotation or a completed service visit and the lines, customer and currency are copied across. See ERP and Finance.
Invoice template: your terms, once
Invoice template holds what every new invoice says about your business: address, banking and payment information, payment terms, warranty provisions and footer. Leave the terms empty on a new invoice and NETICS fills them from the template.
Template terms and invoice notes now take up to 50,000 characters each, and an invoice's own terms up to 110,000, with counters. Long terms split into clauses across pages in the PDF, so a full supply contract can travel with the invoice.
Inventory: every change has a reason
Nobody types a quantity in Inventory. Every change is a movement with a reason: received, sold, returned, counted, wasted or transferred. A count that disagrees with the books is recorded as an adjustment, so the history explains every number.
- Paid orders take their items off stock on their own.
- Transfers between branches are reserved when dispatched and moved only when received, so goods in a van are counted once.
- Set a reorder point and NETICS checks the line hourly and tells you once a day while it is low.
Procurement: from "we need this" to "we paid for it"
Procurement has three tabs: Requests, Purchase orders and Deliveries. Anyone on the team can raise a request, and nothing is committed until it is approved and ordered. Receive goods puts only the accepted quantity on the shelf, and Record payment writes the expense in Finance, so purchasing spend shows up in Finance's numbers.
People and Payroll
People covers leave, attendance, reviews and training, on every plan. Salaries are set on each person's record in Employees.
Payroll has three tabs: Pay dates, Pay runs and Schedules. A run is computed for everyone on a schedule with a salary: pension and NHF come off gross, relief is set aside, and PAYE is charged band by band, lowest first. Approving a run freezes it, Mark paid writes one expense in Finance for the whole run, and payslips can then be downloaded as PDFs or emailed.
A schedule can now pay on any day from 1 to 31. Pay on the 31st and a shorter month pays on its last day: 30 April, or 28 or 29 February. The Pay dates tab groups people under the day they are paid, with the next date, headcount, basic pay and estimated net.
One thing to check with your accountant: NETICS computes PAYE by the bands and does not apply Nigeria's minimum tax rule, so have the first run reviewed if some staff earn near that line.
Accounts
Owed to you lists customers with unpaid balances. Statements gives each customer a statement that opens with what they already owed before the period. Reports puts invoiced, received, spent and still owed side by side, with profit on what you billed and on the cash that actually arrived.
Ask NETICS
NETICS Chat answers from the same records: what your stock is worth, what needs reordering and why a count changed. From the panel beside any page, NETICS can prepare anything these pages can do, and every change waits for your Confirm.
Which plan
- Every plan, including Starter: Finance, Invoice template, People and Approvals.
- Growth and Enterprise: changes in Inventory, Procurement, Payroll and Accounts. On Starter you can open these pages and look around; making a change offers the upgrade.
See pricing for the full comparison, and Orders and payments for how orders feed invoices and stock.